We are writing to let you know that the College has decided to return the review and approval of College of Education exempt IRB submissions back to the campus IRB Office. Effective June 15, 2012, all faculty and students within the College will submit IRB forms (IRB-1 and IRB Application for Exemption) directly to the campus IRB Office. Until then, any new or modified IRB applications for human subjects research received by the Bureau will be forwarded to campus; however, after June 15, the College will facilitate IRB submissions upon request but no longer review or approve them. David Requa and Shawn Lampkins will continue to provide services in the Bureau of Educational Research to facilitate IRB applications; however these services will be limited to familiarizing faculty and students with campus IRB Office submission policies and procedures, general discussion of IRB regulations and discussion of missing, erroneous or incomplete information contained in submissions slated for campus review.

The impetus for reviewing our procedures and making the decision was driven in part by the retirement of Anne Robertson as the Director of the Office of School University Research Relations in the Bureau of Educational Research. Her departure is a great loss for the College but we want to wish her well in her new position at Washington University in St. Louis. For nearly a decade our faculty and students have been the beneficiaries of Anne’s guidance throughout the IRB review and approval process, particularly in the area of exempt projects.

As we reviewed the history of the IRB services within the College and available resources, it was evident that there are multiple challenges inherent in our continuing to provide the level of IRB assistance that has existed. Fortunately, the anticipated transition by the campus IRB office to a web-based submission system for human subject IRB research forms is expected to streamline the process while also improving the turnaround time for approvals.

The current process for IRB submission to campus is explained in detail on the IRB website at: http://irb.illinois.edu. Until the web-based submission system is implemented, campus IRB will continue to accept email, fax or hard copy (single sided) submission of completed and signed forms. Please note that all human subjects research must be reviewed and approval letters received before human subjects are recruited or involved in research activities, so please build this process into your planning timeline.

We recognize that this change in the processing of IRB submissions within the College will require us all to make adjustments. The COE College Research Committee’s Human Subjects Subcommittee, comprised of faculty from each department, will continue its critically important role in College research ethics compliance and education. We will be increasing the number of IRB process training opportunities for Education faculty and students, collaboratively developed with campus IRB, which will be offered in late summer through the 2012-2013 academic year. You are strongly encouraged to attend at least one session as schedules are finalized. We appreciate your continued patience as we undergo this transition.

Sincerely,
Stafford L. Hood
Sheila Miller Professor and
Associate Dean for Research and Research Education

James D. Anderson
Gutgsell Professor and Acting Dean

What Does This Mean For Me?

If you are seeking reimbursement for travel or other expenses purchased on behalf of the university you will need to:

1. Complete an expense report in TEM or designate a proxy to do so on your behalf
2. Access the system to review and submit expense report(s) for reimbursement

If you are processing reimbursements for yourself or on behalf of others you need to:

1. Take appropriate TEM training (http://training.obfs.uillinois.edu/index.cfm?campus=o)
2. Access the system
3. Obtain and enter the required information into the system
4. Route the expense reports as necessary
5. Scan back-up documentation in TIF(Tag Image File) and email to TEMdocs@uillinois.edu
6. Send all the originals to the Finance Unit for record keeping

How do I access TEM?

If you are a current employee (faculty, staff or graduate assistant), you have already been given access to TEM. We encourage you to log in to test your access (using your enterprise log in ID and password) by following this link: http://www.obfs.uillinois.edu/tem-resources/ (see log-in button at right) and alert us to any problems. If you have any difficulty logging in, please send an email to ocen@illinois.edu.

How do I designate a Proxy to complete my expense reports?

Please contact the Finance group for instructions on how to designate one or more proxies. Remember that even with a proxy, you must log-in personally to the system to submit your reimbursement request.

Who should I designate as my proxy?

We recommend selecting at least two persons from the Finance group and support staff list below as your proxies. Your designated proxy will have the knowledge of TEM policies and procedures and will have taken TEM training to ensure accurate and timely processing of your reimbursements. If you have any questions about who to designate as a proxy, please contact your department or Catherine Ocen at ocen@illinois.edu.

Who in the College has a T-Card?

Several members of the Finance Team have T-cards. Other support staff in the College also have T-cards. CoDE discussed and agreed that T-cards be issued only to support staff responsible for assisting in the processing of travel reimbursements or the purchase of food. Those on the list below have been issued T-cards, have taken the appropriate training and are available to assist you with you travel arrangements and reimbursements. Additional staff may be given T-cards as needed and when training is complete. For further information, please contact Catherine Ocen at ocen@illinois.edu.

Brenda Reinhold: Sped, BER (Reinhold@illinois.edu)

Joshua Williams: Sped, Ed Psy, C&I (jawllm@illinois.edu)

Lindy Corrigan: Ed Psy, Advancement, C & I (Corrigan@illinois.edu)

Lawanna Conlee: Advancement (conlee@illinois.edu)

Marcia Miller: C & I, Ed Admin, Ed Psy (marmillr@illinois.edu)

Kathy Stalter: SAAO (kstalter@illinois.edu)

Iesha Johnson: EPOL (iajohnsn@illinois.edu)

Tracee Palmer: EPOL (tpalmer@illinois.edu)

Elizabeth Kirchgesner: MSTE (kirchges@illinois.edu)

Barbara Turpin: MSTE (bturpin@illinois.edu)

Kimberly Pforr: CTE (kpforr@illinois.edu)

The notion that our graduates should be “distinctive and distinguishable” has been a central tenet of the teacher education redesign since the earliest conversations of the 2010 task force. Two areas where this should be evident are (1) in their commitment and ability to serve students across multiple dimensions of diversity, and (2) their ability to understand assessment data, use assessment to inform practice, and make evidence-based evaluative decisions. A positive step toward realizing these ambitions occurred last week.

Twenty-six members of the college community met in a retreat on Monday and Tuesday to generate ideas for enhancing teacher candidate preparation in these two areas. Robust and productive discussions focused on arranging effective combinations of coursework and experiences to develop the desired abilities and dispositions identified by the fall idea groups (summaries are attached for reference). Carole Ames, former Dean of the College of Education at Michigan State University (and former professor of Educational Psychology at UIUC), lent her experience and expertise to help facilitate the discussions.

The participants’ level of commitment and engagement was truly impressive. After a full Monday, the groups were presented with challenging questions that spurred intensive discussion up to and beyond the appointed concluding time on Tuesday. At this point the participants felt that the conversations (ideas) had reached a level of specificity requiring discussion and feedback from a broader audience including course instructors. The retreat output will be summarized and assembled for presentation to CoDE, and at a series of brown-bag meetings after Spring Break.

This retreat was only one more step – but a significant step – in the overall re–envisioning process.

Chris A. Roegge
Interim Director of Teacher Education
College of Education
University of Illinois at Urbana-Champaign
croegge@illinois.edu

Downloads:

• Fall Output – Assessment
• Fall Output – Diversity

You may have recently seen the announcement about the new university-wide Travel and Expense Management System (TEM) https://illinois.edu/emailer/massmail/19605.html which is being rolled out this Spring.  The target date for implementation in our College is March 19, 2012, just ahead of the AERA conference in April that many of you will be attending.  When you return, your reimbursement will be processed via TEM, so please be aware of this and plan accordingly.  Once implemented, travelers (or a staff member designated as their proxy) will need to use the system to substantiate and request reimbursement for work-related travel and miscellaneous expenses.  Designated staff members will be issued a new university travel card (T-card) to be used for approved expenses.  Payment for travel arrangements and meals will no longer be allowed using the P-card.  More information about this will be forthcoming, along with information on who to contact with questions.  As with switching to any new system, it is reasonable to anticipate ‘hiccups’  with using the new system but we hope that clear communications and staff training will alleviate the transitory inconveniences.

It’s likely that you also have heard about Unified Communications (UC) which, among other things, will involve replacing our university phone system.   The voice rollout of UC has been pushed back to February 13, 2012.  As of that date, all employees will have a Lync account.  The Lync account will eventually replace your “hard wired” phone connection.  During the “bridge” period between February 13 and June 2012, users will have both a Lync voice account and a phone.  The hope is that this will give us all time to transition to the new system.  You recently have been sent a survey  https://illinois.edu/fb/sec/1612209 asking you to choose equipment that will be compatible with Lync.  If you have not already completed the survey and/or taken the time to see equipment samples, we encourage you to do so soon.  Please contact Elaine Iliff erobbins@illinois.edu or drop into User Services (Room 1) to view and test sample equipment.   The College is ordering Lync compatible equipment weekly.  There is no charge to the individual or the department for equipment purchases.  For more general information on UC, please see the following http://www.cites.illinois.edu/uc/uc-faq.html

For clarification on any of this information, please contact Executive Assistant Dean Barb Geissler bgeissle@illinois.edu or 244-3386.  We all will be experiencing these system-wide transitions together, so hope that patience and respect will prevail as we endeavor to implement these new ways of working.

I wanted to update you on some transitions in the C&I Department: As of Tuesday, January 17th, Shirley Berbaum will move to The Bureau of Educational Research to assist Prof. Stafford Hood with his duties as Associate Dean of Research and Research Education. May Xiong, formerly Assistant Director of the Asian American Cultural Center, will take on the position as Assistant to the Head.

Shirley has been a tremendous asset and made outstanding contributions to the C&I Department over the past several years in her capacity as Assistant to the Head. She will be missed sorely and we wish her the best as she takes on another set of challenges in her new position.

May brings excellent skills and capacities to the position. She will be located in Rm 306 and her e-mail address is mkxiong@illinois.edu. The assistant to the head’s phone number remains the same, 244-6510. Please include May in any future communications that usually are directed to the Assistant to the Head.

All the best,

Fouad

Fouad Abd-El-Khalick, PhD
Professor and Head
Department of Curriculum & Instruction
University of Illinois at Urbana-Champaign
305 Education Building
1310 South Sixth Street
Champaign, IL 61820

Dear Colleagues in the College of Education,

Please accept my best wishes for a healthy and happy 2012. I would like to take this opportunity to share information on my plans for the year, and to introduce to you some of the new faces within the Offices of Advancement and Communications.

Based on my years of service on campus (and in the College since 2002), I have decided to retire at the end of June 2012.  The Dean has supported me by providing opportunities to hire some outstanding people at this point in time while we and the College leadership give thought to the overall future structure. More information will be forthcoming on how the College will move forward in the structuring around these functional areas.  We hope to start a search process early in the spring semester.

Associate Director of Communications, Sarah Dolinar, after having given birth to her beautiful son, Jake on November 17, will gradually resume her duties with us on January 23, when she will work part-time from home for one week; then part time from the office for two weeks, returning full time as of February 13.  During her leave, more has been asked of those working in Communications and other functional areas, including Ann Augspurger, Deb Gough, Rachel Weber, and Heather Johnson Baseler.  In addition, Marilyn Upah Bant, who retired from International Programs and Studies in 2010, has been assisting on some specific projects that also impact work in the fundraising arena.  Thanks to this group for helping with the myriad of communication issues that arise on a regular basis, and for their ongoing assistance throughout the year.

Within the Advancement team, which includes fundraising and alumni relations, we have also gone through some assignment changes, in large part due to Alex Schmidt’s departure in November.  In December, we asked Linda Myette to join the staff as a major gift officer on an interim basis.  Linda is a highly qualified fundraising professional who most recently served in a similar capacity at Carle Foundation Hospital, and previously worked as a senior administrator in higher education.  In fact, Linda started her career as a high school English teacher.  She also has the prestigious “CFRE” letters following her name, a designation received by those who go through a certification program for fundraising executives.  In the spring semester, she will focus on advancing relationships and donations from individual alumni and friends, as well as estate planning conversations, including travel throughout Illinois and on the west coast.

Additionally, Dr. Pat Justice, known to some of you as an adjunct faculty member in Education Policy, Organization and Leadership, just began a part-time assignment in the office.  She retired in 2009 as Associate Vice Chancellor for Institutional Advancement and Associate Vice President of the UI Foundation.  Pat is an Education alumna and donor, with husband, Dick.  Among the projects where Pat will assist are in providing training and discussions for senior administrators and faculty representatives in the area of fundraising and alumni relations, and developing and implementing an internal scholarship campaign.  Pat has been a friend, mentor and colleague to many individuals in the Advancement community, and particularly to me since I arrived on campus in 1994. Her first hand knowledge of the campus, College, and the field of higher education will be a great asset.

Debbie Morgan, Assistant Director, will continue to provide invaluable service in the areas of annual fund management; student award, scholarship and fellowship management, including donor stewardship and the coordination of the annual Student Recognition Banquet; the planning of the annual reception at AERA; and gift solicitation within the local and Chicago communities.  Debbie will also take on geographic assignments on the east coast, from Maryland south to Georgia.  Davida Bluhm, with major assignment in the Office of Clinical Experiences, provides special events assistance jointly with Debbie.

Besides providing leadership to this wonderful joint Advancement/Communication team, I will continue to play a role in the Dean’s Cabinet.  My Advancement portfolio includes major gift stewardship and solicitation, with a particularly focus on Florida, Arizona, Northern California, and Chicago, working with the Dean and members of CoDE and Cabinet.  The Dean and I hope to get the building expansion campaign back on track as the financial outlook of the University and our donors improves.

The University’s major fundraising campaign, “Brilliant Futures,” concluded as of December 31.   In spite of a very difficult economic climate in the past few years, the College should be very proud of “our” accomplishments.  As of November 30, the College’s total giving over the life of the campaign totals $28,666,007, more than 60% over the original goal of $17M, and I anticipate that the Dec. 31 total will surpass $29M.   It is a wonderful achievement for all of us.

Thanks for your ongoing interest and support of the efforts of the Advancement and Communication operations. I look forward to working with you this semester.

Joan Tousey

- – -

ADVANCEMENT/COMMUNICATION CONTACT INFO as of January 4, 2012

Joan Tousey                             jtousey@illinois.edu          244-3547
Lawanna Conlee                     conlee@illinois.edu            244-7228
Debbie Morgan                       morgand@illinois.edu       333-9237
Deb Gough                               dgough@illinois.edu          244-3545        Tuesday – Thursday
Davida Bluhm                          bluhm@illinois.edu           333-0740        also Office of Clinical Experiences
Heather Johnson Baseler      bhjohnso@illinois.edu      244-1363        also SAAO
Rachel Weber                           reweber@illinois.edu        244-4217        also Jim Shriner & IT
Linda Myette                            lmyette@illinois.edu         244-9155        Monday – Thursday
Pat Justice                                pjustice@illinois.edu         333-4861        M,W,F mornings
Marilyn Bant                            upahbant@illinois.edu      244-8335       part-time until Feb. 10
Sarah Dolinar                           sdolinar@illinois.edu        244-8335       full time return Feb. 13
Ann Augspurger                      aaugspur@illinois.edu       333-0960      based in Dean’s Office

• Faculty collaboration within and across programs
• High-quality field experiences connected to instruction
• Strengthened connections with schools
• In-depth preparation across the curriculum to engage diverse learners
• Expanded support for program graduates in the field
• Creative and pervasive application of technology
• Options or specializations (e.g. An international focus)

Going forward, we hope to engage faculty expertise around these design elements to flesh out specific, creative strategies and structures for incorporating (or enhancing) these elements in teacher preparation. This is only a brief summary; a full progress report is being prepared for submission to CoDE and CEC.

I wish to express my profound appreciation to all who participated in the four work groups. Special thanks to the following people who have given an extra measure of their time and talent to facilitate the groups’ work: Professor Janet Gaffney, Assistant Professor Russell Korte, Associate Professor Amy Santos, Professor Dorothy Espelage, Assistant Professor Margery Osborne, Associate Professor Adrienne Dixson, Professor Sarah McCarthey, and Associate Professor Cris Mayo. Though the logistic challenges were daunting, the groups performed splendidly.

Join our group on Facebook: Illinois Teacher Redesign.

–
Chris A. Roegge, PhD | Interim Director of Teacher Education | College of Education | University of Illinois at Urbana-Champaign | 110 Education | 1310 South Sixth | Champaign, IL 61820 | 217.333.0963 | croegge@illinois.edu

• New, rigorous teacher and principal evaluations with implications for tenure, dismissal and even license revocation (teacher candidates will need to be familiar with these) (http://www.isbe.net/peac/);
• Provisions for the approval of independent, alternative teacher and principal preparation programs (competition from not-for-profit programs);
• A longitudinal data system that will track students’ progress from preschool through college (ostensibly providing the means to evaluate preparation programs based on the growth of their graduates’ students) (http://www.isbe.net/ILDS/default.htm);
• Overhauled principal and teacher licensure requirements mandating the inclusion (and documentation) of the following into teacher preparation programs:
• New Illinois Professional Teaching Standards;
• New requirements for separate Elementary and Middle School certification;
• Common Core Standards for mathematics and English language arts;
• National elementary content standards;
• Social and Emotional Learning Standards;
• A new, high-stakes assessment (the Teacher Performance Assessment) administered during the student teaching period

Four curriculum groups are diligently working to identify the core content and experiences needed to make UI teacher candidates distinctive and distinguishable. We are also making plans to engage small groups of stakeholders in conversations around key issues that emerge from the curriculum groups. We will present recommendations to the College by the end of the fall term, along with plans for the next steps – designing the delivery mechanisms.

The key point is that we are redesigning on our terms. As the process moves forward we will work hand-in-glove with the Council on Teacher Education to ensure that ISBE requirements are met and exceeded and that the appropriate documentation is in place.

Please engage with this important work, and encourage colleagues to do likewise. I encourage you to contact me by phone (217-333-0963), email (croegge@illinois.edu) or in person (110 Education) if you have questions about the process.

Join our group on Facebook: Illinois Teacher Redesign.

Staff

Tammy Collins
Office: Room 38 | Phone: 244-5714

Elaine Iliff
Office: Room 38 | Phone: 244-5714

Areas of Impact

Building Maintenance | Tammy Collins

• Maintenance Coordination for 5 buildings
• Annual Space Study
• Work Orders / Estimates
• Projects
• Remodels
• Moves

Security | Tammy Collins

• Banner Access
• Keys
• Alarms

Space Management | Elaine Iliff

• Classroom/Conference Room Scheduling
• Space Maintenance and Support
• Parking

Purchasing and Inventory | Elaine Iliff

• College Purchasing
• Inventory
• Surplus

Information Technology Services | Tammy Collins

• IT Support Management
• Trouble Ticket Management
• Technician Dispatch and Scheduling
• Computer/Technology Recommendations

Communications | Elaine Iliff

• Exchange Accounts
• Audio conferencing
• Video conferencing
• Web conferencing

Equipment Checkout | Tammy Collins

• Laptops
• Projectors
• Conference Phones
• Cables/Cords/Power

Digital Imaging and Copying | Tammy Collins

• Paper Copying
• Paper Scan to PDF
• Image Scan to Computer

Mail Room | Tammy Collins

• Mail Room Management
• Pickup / Delivery
• Shipping (UPS, etc)

In August 2011, Dr. Chris Roegge, executive director of the Council on Teacher Education, was named the Interim Director of Teacher Education for the 2011-12 academic year. He will continue the charge by working with an Advisory Team to lead the college through Stage II of the redesign process, in order to facilitate the recommendations made by the team in Stage I.

Roegge and the Advisory Team will oversee the design of a Teacher Education curriculum that makes the preparation of teachers a college-wide responsibility and involves working in partnership with teachers and administrators from local schools. In addition, the new program will meet heightened contemporary expectations for teachers and align with new Illinois Professional Teaching Standards.

“I really believe that university-based teacher education is at a tipping point: even though schools of education still prepare 80% of the nation’s teachers, the game is changing, and changing rapidly,” said Roegge. “We are in a time when ‘education reform’ is a wildly popular term that means anything but the status quo is positive. And, we are the status quo.”

Roegge described Stage II as entailing three major tasks:

1. finalizing the college-wide vision for teacher preparation,
2. developing the curricular and organizational frameworks to bring the vision to fruition, and
3. creating an elegant and practical fiscal structure as its home.

During the summer the Advisory Team drafted a vision statement for review and comment by the college community. Building on the Stage I work, the project’s vision statement focuses on the characteristics the college’s graduates should embody. During the fall semester, four facilitated work groups will undertake the task of identifying the knowledge, skills, and dispositions necessary to achieve this vision. Then in the spring, appropriate organizational and fiscal structures to deliver the curriculum will be determined either by the curriculum work groups, one or more separate structure work groups, or some combination thereof.  Finally, an assessment team will, in concert with the work groups, design a system for assessing the acquisition of the vision traits by the teacher candidates.

This work will intersect with concurrent initiatives such as the implementation of the new Illinois Professional Teaching Standards, the College’s administrative restructuring, and the redesign of the school principal certification program as mandated by the Illinois State Board of Education.

The college community is encouraged to engage the process through direct participation in the work groups, as well as with feedback throughout the Stage II activities. In addition to online comment forums, the advisory team plans to host several Town Hall meetings in the next year, beginning with their first one scheduled for Friday, September 16, from 12:30 to 2:30 p.m. in room 42 of the Education Building.

The Teacher Education Redesign vision statement, supporting materials, and links to online comment forums can be found online at the college’s Transitions website: https://blogs.education.illinois.edu/transitions/re-envisioning-teacher-preparation/

For questions regarding the team and Phase II of the Teacher Education Redesign, please contact Chris Roegge at croegge@illinois.edu or 217-333-0963.